Privacy Policy

1. Who We Are and What this Policy Is

Welcome to Judit Kollesch HR Consulting – Training - Coaching, Holzkampsweg 13, 40627 Düsseldorf (later named ''Judit Kollesch HR Consulting - Training“, „I“, „me“, „we“, „us“, and ''our'' etc.). I provide a variety of Services („Services“) to clients and other parties, including, but not limited to: (i) executive search; (ii) training, executive assessment, development and coaching; (iii) career counseling (iv) board advisory (e.g. board evaluation and board succession assistance); (v) C-Suite succession; (vi) team development; (vii) organizational design; (viii) diversity and inclusion; and (ix) digital transformation, social media consulting (collectively), (x) translating, interpreting, (xi) intercultural trainings, travel, relocation and cultural services, (xii) services related to occupational, mental and physical health, (xiii) data research services such like market research or other information research services among others, our ''Services'').

We respect the privacy of our clients, candidates and other users of our Services (''you'', ''your'') and are committed to protecting your personal data and information according to the applicable laws. This privacy policy (''Policy'',, „Privacy Policy“) explains how, to what extent and for what purposes we are collecting and subsequently processing personal data and information.

We take our responsibility for the processing of your personal data and information very seriously, whether provided to me on my website, via email, via social networking sites, in person or otherwise. For the purpose of this Policy, the controller of personal data is Judit Kollesch HR Consulting – Training - Coaching, Holzkampsweg 13, 40627 Düsseldorf and our contact details are set out in the ''Contact'' section at the end of this Policy.

2. Definitions

In addition to terms defined elsewhere in this Policy, the ones listed below shall have the following meaning throughout this Policy:
''Candidate'' means any applicant, candidate, interested person, or Client employee, who contacts us and shows interest in our services or who is contacted, considered, advised, evaluated, assessed, coached, trained or developed by Judit Kollesch HR Consulting - Training in connection with the Services;
''Client'' means any of the individuals or organizations who contract my Services or show interest in my Services;
''Personal Information'' means any information that either (a) personally identifies a natural person; or (b) pertains to an identifiable natural person, i.e. someone who can be identified, directly or indirectly, in particular, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity, or (c) constitutes individually identifiable information about an individual consumer collected by us online through our website and that we maintain in an accessible form, or that (d) we are otherwise required to protect under applicable data privacy laws (including, but not limited to, national, international and supranational data protection and privacy laws, directives, regulations and comparable legal acts). Examples of Personal Information include your contact details such as your name, email address, phone number, address, birthday or as well as information about your professional education and experience, skills, preferences, membership in professional organizations, etc.;
''Processing'' (and variations such as ''Process'') means any operation or set of operations which is performed on Personal Information or on sets of Personal Information, whether or not by automated means, such as the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, restriction, erasure or destruction; ''Sensitive Personal Information'' means Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the Processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation;
''Site'' means and all web pages hosted at that domain clearcommunication.de (such as related ''career pages“ at and with https://www.clearcommunication.de/ )

3. How We Process Your Personal Information

3.1 For our Services
In the event you are interested in our Services, you are interested becoming a Candidate for one of our Client Services, you can provide us with information on your personal and professional background (''Candidate Information'') that we may take into consideration as part of the relevant Client Services. For example, you may provide this information directly to us, send us via mail/post, email or via social media websites or via or upload your CV through our Site.
Providing any Candidate Information is purely voluntary on your part. Although it is generally true that, the more information you share with us, the better we are able to assess you and/or your potential suitability for or within an executive or similar position, we urge you not to disclose to us any Candidate Information that is likely of little or no relevance for the respective Client Service.
If and to the extent you share Candidate Information with us, we might follow up with you using the contact details you may have provided in order to clarify any questions we might have or obtain complementary information from you. If you are a Candidate for Services relating to executive search, we might in addition (i) conduct assessments of your professional profile and perform searches for information on your personal and professional life publicly available via social media services (e.g. Facebook, Google, LinkedIn, Twitter, XING etc.), on the Internet, or within data you have previously disclosed to us, provided that such information might be of importance for the relevant Services; and (ii) source Personal Information about you from third party data providers whereby we take appropriate measures to ensure that such third party data providers are legally permitted or required to disclose such information to us. Any resulting information will be considered Candidate Information and be Processed as described below together with the Candidate Information you initially provided us with.
Depending on your interaction with us, your Candidate Information Processed by Judit Kollesch HR Consulting - Training and/or selected Judit Kollesch HR Consulting - Training partners may therefore contain (i) your contact details (name, address, phone number, email address, etc.), (ii) your biographical data, (iii) information on your professional education, (iv) your educational credentials, professional diplomas and certificates, (v) information and responses you may provide to evaluate measures, surveys, interviews, and (vi) any Sensitive Personal Information you might chose and explicitly consent to disclose to us. If you are a Candidate for Services relating to executive search, your Candidate Information may in addition contain (vii) your employment and compensation history, (viii) data on your suitability for Client opportunities we compile as part of our assessments of your professional profile, and (ix) information on your personal and professional life publicly available via social media services (e.g. Facebook, Google, LinkedIn, Twitter, XING etc.) or otherwise on the Internet, or from third party data providers, that might be of importance in connection with the relevant Client Services.
Our legal basis for collecting and using your Candidate Information for the Services will depend on the Processing activity involved and the context in which it was obtained and therefore can either be based on your legitimate business interest or on your consent.
As part of Services, your Candidate Information may be Processed for the business purposes of: providing Services on behalf of our Clients, which may include Processing of your Candidate Information within your own integration, assessment, coaching or development as part of respective assignments for our Clients;
operating the databases your Candidate Information is stored in; and
analyzing your information using analytical tools and comparing the results against other Candidates or potential Candidates, including categorization of Candidates through profiles developed by the software, to assist us in conducting Client Services.
If you are a Candidate for Services relating to talent and executive search, your Candidate Information may be Processed for the additional business purposes of:
executing searches for potential Candidates on behalf of Clients that have an opening for a position, including, but not limited to, assessing your suitability for Client opportunities; introducing you to Clients as a Candidate; verifying your educational credentials, professional diplomas and certificates; and ensuring that you will not be recruited on behalf of another Client unless you request consideration for other opportunities;
informing you of open positions potentially suitable for you;
sending you information or materials that we believe you may find interesting, such as reports, research, invitations to networking events, or information regarding our Services, publications and surveys; and
approaching you as a Client contact for the introduction of other Candidates or as a source of information about potential Candidates for third-party Clients.
At no point will your Candidate Information be used for purposes other than providing the Services for which your Candidate Information has been intended.
Your Candidate Information will mainly be Processed by and on behalf of Judit Kollesch HR Consulting – Training - Coaching. However, depending on how and where the Services need to be performed in your individual case, your Candidate Information may be shared with:
Our administrative staff and our contracted business partners: Via our proprietary databases, your Candidate Information will be available to administrative staff of Judit Kollesch HR Consulting – Training – Coaching and for contracted business partners in various countries worldwide for the purposes of providing the Services; Via our proprietary databases, your Candidate Information will be available to administrative staff and contracted business partners of Judit Kollesch HR Consulting – Training – Coaching in various countries worldwide for the purposes of providing the Client Services; Clients: If you are a Candidate for Services relating to talent search or executive search and subject to our discretion, we might disclose excerpts of your Candidate Information such as your professional education and employment history with particular Clients in order to confirm whether such Clients might be interested in you as a Candidate with respect to an opening for a position they have informed us of. The information disclosed will be limited to what is necessary for this purpose. We will not disclose the entirety of your Candidate Information or otherwise introduce you to any Client in detail without first obtaining consent from you.
Selected partners: Your Candidate information might be Processed by selected partners with whome we may work on specific projects when providing Services; and
IT infrastructure service providers: Your Candidate Information will be stored in databases and hosted on servers located in Germany and the United States of America. The servers hosting the databases are operated by and accessible to designated employees of Judit Kollesch HR Consulting – Training – Coaching as well as third-party service providers acting on behalf and as per instruction of Judit Kollesch HR Consulting – Training – Coaching. Physical support of the servers is provided by Microsoft Corporation.
In this context, please be aware that some of our Clients, contracted business partners or selected partners we might disclose excerpts of your Candidate Information to are located in countries outside of the European Economic Area (EEA) that have not been found by the European Union to provide an adequate level of protection of personal data, i.e. a level of protection of fundamental rights and freedoms that is essentially equivalent to that guaranteed within the European Union. Similarly, the countries your Candidate Information, or parts thereof, might be transferred to in accordance with the above may not be found to provide an adequate level of protection by jurisdictions outside of the European Union. However, we have taken appropriate safeguards to require that your Candidate Information will remain protected in accordance with this Policy.

4. Data Security
Protecting your Personal Information is important to us. We use appropriate technical and organizational measures and safeguards designed to help prevent unauthorized access, unauthorized processing, and unauthorized or accidental loss of your Personal Information. This includes, for example, the encryption of your communication with us.

5. Your Rights
Subject to the applicable law, you have the right to: (a) obtain information about your Personal Information we Process; (b) to request the correction or completion of incorrect Personal Information we Process; (c) to request the deletion of Personal Information we Process; (d) to object to our Processing of your Personal Information or to Restrict the way we Process such Information; and (e) to request to receive Personal Information in a structured, commonly used and machine- readable format and to ask us to transmit that Personal Information to you or directly to a third party. To make a respective request, please use the contact details provided in ''How to Contact Us'' below.

6. How We Retain Your Personal Information
Please be informed that the personal data you provide us with in the course of any correspondence will be stored and processed according to our data privacy policy. By communicating with us via mail, email or via Social Media Channels such like text messages (SMS), LinkedIn or XING or similar websites, you agree to those policies, too.

We will retain your Personal Information where we have an ongoing consent or legitimate interest to do so. Kindly note that once our relationship with you has ended, your Personal Information may still be relevant for our current or future legitimate business purposes, for example we may be required to retain certain Personal Information: (i) for our business records; (ii) to be able to establish, exercise or defend our legal rights; (iii) to show that we are compliant with applicable laws; and (iv) to show that we have fulfilled or continue to fulfill our obligations towards our Clients in relation to assignments you may have been involved in.

7. Amendments to This Policy
From time to time we may change our business activities and/or our policies and procedures with respect to the Processing of Personal Information. Where appropriate in these cases, we will, subject to applicable law, revise, supplement, or replace this Policy. When the Policy changes, we will post the substitute version.

8. How to Contact Us
Please contact us using the information below, and we will respond to you as soon as reasonably possible: office(at)clearcommunication.de